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How do I account for fax costs as a business?

With mcpfax you top up a prepaid balance, and you'll find the invoice for each top-up in the customer area. All prices are final prices including VAT, from €1.00 per fax, no subscription.

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  1. 1 Document
  2. 2 Fax number
  3. 3 Send

No subscription · single fax $3.19 flat up to 10 pages · with credit from $1.10 · Delivery report by email

Step by step

  1. 1 Step 1

    Top up your balance

    Top up your balance in the customer area; payment is via Stripe. There is no subscription and no monthly fee.

  2. 2 Step 2

    Download the invoice

    You'll find the invoice for each top-up in the customer area. Prices are final prices including VAT.

  3. 3 Step 3

    Document the cost per fax

    Every transmission report lists the cost of that fax. You can get an overview of balance and history in the chat.

  4. 4 Step 4

    Clarify tax questions

    Please clarify how to book the costs with your tax advisor. This is not tax advice.

The pictures are a simplified illustration. Menu names may differ slightly depending on the version.

Video transcript

How do you account for fax costs as a business? In short: you top up a balance and receive an invoice for it in the customer area. The prices are final prices. Let me show you the details. You top up your balance in advance, and payment is handled via Stripe. You'll find the invoice for each top-up in the customer area. All prices are final prices including VAT, with no subscription. How much balance you have left and what you've faxed this month, you can simply ask in the chat. For individual records, the transmission report helps: it lists the pages and the cost for every fax. And if a fax fails, the cost is refunded to your balance. Please clarify with your tax advisor how to book these costs. This is not tax advice; we're only showing you which records you receive. You'll find the link to mcpfax in the description. Subscribe to the channel for more step-by-step guides on faxing.

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Frequently asked questions

Do I get an invoice?

Yes, for every top-up, in the customer area. Billing is via prepaid balance, not monthly.

Are prices net or gross?

All prices are final prices including VAT, for example €1.00 for the first page in zone 1.

How do I book the fax costs?

This is not tax advice. Please clarify the booking with your tax advisor.

What happens if a fax fails?

The cost is refunded to your balance.

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